Registration Policies

Refund Policy

Refunds for convention registration can be requested until two weeks before the event.

Age Policy

You must be at least 18 on or before the first day of the conference in order to attend CONfab.

Harassment Policy

CONfabulation is dedicated to providing a harassment-free convention experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, national origin, age, and/or religion. We do not tolerate harassment of convention attendees in any form. Convention attendees violating these rules may be sanctioned or expelled from the convention without a refund at the discretion of the convention organizers.

Harassment includes, but is not limited to, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. Comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, national origin, age, and/or religion will also be considered harassment under this policy. Attendees asked to stop any harassing behavior are expected to comply immediately.

CONfabulation reserves the right to take whatever action it deems necessary and appropriate in response to violations of the above policies, at the sole discretion of the convention organizers. Enforcement measures may include, but are not limited to, reminders and warnings, temporary removal from convention spaces, and permanent expulsion from this and/or all Winconferences Next Gen, LLC future events without a refund.

If a participant engages in harassing behavior, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference with no refund and/or all future CONfabulation events.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of convention staff immediately. Convention staff will be identified at opening ceremonies and are listed in the convention program.

Convention staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the convention. We value your attendance.

We expect participants to follow these rules in all convention venues (including online and virtual spaces) and at all convention-related social events. Vendors and exhibitors are also subject to this anti-harassment policy. Convention staff reserve the right to ask vendors to modify any content on display.

If at any time an attendee needs to report harassing or threatening behavior, that person may contact us via email ( or by finding any member of the Con Committee and discussing the matter in person. To the best of our ability, we aim to protect the privacy of subjects or witnesses who report offending behavior.

Privacy Policy

What information does CONfab collect?

We collect information from you when you register on our site, fill out a form, or register for a conference.

When ordering or registering on our site, as appropriate, you may be asked to enter your: name, e-mail address, mailing address, phone number, or PayPal address. You may, however, visit our site anonymously.

What does CONfab use your information for?

Any of the information we collect from you may be used in one of the following ways:

  • To personalize attendee experience

    Your information helps us to better respond to your individual needs; i.e. dietary restrictions for CONfab events, etc.

  • To improve attendee experience

    Your information helps us to more effectively respond to your requests and concerns.

  • To process transactions

    Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of providing a positive registration and con experience.

  • To send periodic emails

    The email address you provide for registration processing may be used to send you updates about your registration, to request further information, to request feedback on your con experience, or inform you of future CONfab events.

Note: If at any time you would like to unsubscribe from receiving future emails, you can unsubscribe using the link located at the bottom of the email.

How does CONfab protect your information?

We implement a variety of security measures to maintain the safety of your personal information when you place an order or enter, submit, or access your personal information.

All payment information is processed through third parties (PayPal) and is governed by their separate and independent Privacy Policies.  We do not receive any sensitive financial information.  Information provided to us by PayPal may include, but is limited to your name, e-mail address, and mailing address.  This information is only to be accessible by the CONfabulation Directors and select members of the Attendee Affairs Team, who are required to keep the information confidential.

Before, during, and after a transaction, your sensitive financial information (credit cards, social security numbers, financials, etc.) are not stored on our servers or accessible to CONfab personnel.

Does CONfab use cookies?

We do not use cookies.

Does CONfab disclose any information to outside parties?

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or hosting our event, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect our or others’ rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

Third party links

Occasionally, at our discretion, we may include or offer third party products or services on our website. (These may include, but are not limited to: Hotel Websites, PayPal, SurveyMonkey, Twitter, Tumblr, DreamWidth, Google, TinyLetter, Facebook or Wikis.) These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

California Online Privacy Protection Act Compliance

Because we value your privacy we have taken the necessary precautions to be in compliance with the California Online Privacy Protection Act. We therefore will not distribute your personal information to outside parties without your consent.

Childrens Online Privacy Protection Act Compliance

We are in compliance with the requirements of COPPA (Childrens Online Privacy Protection Act), we do not collect any information from anyone under 13 years of age. Our website, products and services are all directed to people who are at least 13 years old or older.

Your Consent

By using our site or registering for our conference, you consent to our Privacy Policy.

Changes to our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page, send an email notifying you of any changes, and/or update the Privacy Policy modification date below.

This policy was last modified on March, 2019.

Contacting Us

If there are any questions regarding this privacy policy you may contact us using the information below.

Terms of Use

1. Terms

By accessing this web site, you are agreeing to be bound by these web site Terms and Conditions of Use, all applicable laws and regulations, and agree that you are responsible for compliance with any applicable local laws. If you do not agree with any of these terms, you are prohibited from using or accessing this site. The materials contained in this web site are protected by applicable copyright and trade mark law.

2. Use License

  • Permission is granted to temporarily download one copy of the materials (information or software) on CONfab‘s web site for personal, non-commercial transitory viewing only. This is the grant of a license, not a transfer of title, and under this license you may not:
    1. modify or copy the materials;
    2. use the materials for any commercial purpose, or for any public display (commercial or non-commercial);
    3. attempt to decompile or reverse engineer any software contained on CONfab’s web site;
    4. remove any copyright or other proprietary notations from the materials; or
    5. transfer the materials to another person or “mirror” the materials on any other server.
  • This license shall automatically terminate if you violate any of these restrictions and may be terminated by CONfab at any time. Upon terminating your viewing of these materials or upon the termination of this license, you must destroy any downloaded materials in your possession whether in electronic or printed format.

3. Disclaimer

The information and materials on CONfab‘s web site are provided “as is.” CONfab makes no warranties, expressed or implied, and hereby disclaims and negates all other warranties, including without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, title, or non-infringement of intellectual property or other violation of rights. Further, CONfab does not warrant or make any representations concerning the accuracy, likely results, adequacy, completeness of the information and materials, freedom from computer viruses, security in receiving information from this site, availability of this site for your use, or reliability of the use of the materials on its Internet web site or otherwise relating to such materials or on any sites linked to this site.

4. Limitations

In no event shall CONfab, its partners, principals, officers, directors, employees, representatives, volunteers, or suppliers be liable for any damages, losses or expenses of any kind whatsoever (including, without limitation, direct or indirect, special, incidental, punitive or consequential damages for loss of data or profit, or due to business interruption,) arising out of the use or inability to use or reliance on the materials on CONfab’s Internet site, even if CONfab or a CONfab authorized representative has been notified orally or in writing or if we knew of the possibility of such damages, losses or expenses. Because some jurisdictions do not allow limitations on implied warranties, or limitations of liability for consequential or incidental damages, these limitations may not apply to you.

5. Revisions and Errata

The materials appearing on CONfab’s web site could include technical, typographical, or photographic errors. CONfab does not warrant that any of the materials on its web site are accurate, complete, or current. CONfab may make changes to the materials contained on its web site at any time without notice. CONfab does not, however, make any commitment to update the materials.

6. Links

CONfab has not reviewed all of the sites linked to its Internet web site and is not responsible for the contents of any such linked site. The inclusion of any link does not imply endorsement by CONfab of the site. Use of any such linked web site is at the user’s own risk.

7. Site Terms of Use Modifications

CONfab may revise these terms of use for its web site at any time without notice. By using this web site you are agreeing to be bound by the then current version of these Terms and Conditions of Use.

8. Governing Law

Any claim relating to CONfab’s web site shall be governed by the laws of the State of Ohio without regard to its conflict of law provisions.

9. Privacy and Personal Information

Your privacy is very important to us. Accordingly, we have developed a Policy in order for you to understand how we collect, use, communicate and disclose and make use of personal information. We are committed to conducting our business in accordance with these principles in order to ensure that the confidentiality of personal information is protected and maintained.

10. Submissions

All information submitted to us via this web site shall be deemed and remain our property, and we shall be free to use, for any purpose, any ideas, concepts, know-how, techniques or other information provided by a visitor to this web site.  We shall have no duty of confidentiality regarding information submitted to CONfab, except as we may otherwise agree in writing, as otherwise provided in an applicable privacy policy, or as otherwise required by law.

11. Choice of Law, Jurisdiction, Unenforceability

  • Your access to and use of this web site, and these terms, are governed by and will be construed in accordance with the laws of the State of Ohio, U.S.A., without giving effect to any law or rule that would cause the laws of any jurisdiction other than the State of Ohio to be applied.  Any action arising out of these terms or this web site shall be litigated in, and only in, courts located in Toledo, Ohio, and you agree to submit to the exclusive jurisdiction of those courts and further agree that they are a convenient forum for you.  WE AND YOU HEREBY WAIVE THE RIGHT TO TRIAL BY JURY IN ANY ACTION ARISING OUT OF OR RELATING TO THESE TERMS, OUR POLICIES, OR THIS WEB SITE.  In the event that any provision of these terms is held unenforceable, the validity or enforceability of the remaining provisions will not be affected, and the unenforceable provision will be replaced with an enforceable provision that comes closest to the intention underlying the unenforceable provision.
  • Agreements, terms and conditions may apply to specific products and services offered through this web site.  Agreements, terms and conditions applicable to a specific product or service supersede these terms.  We may change terms and conditions, whether contained herein or otherwise, at any time without notice, and any such change will be effective immediately.  Your continued viewing or access of this site shall constitute your agreement to any such changes.

12. Your Agreement

  • Your registration and participation in activities and discussion on our web site and/or attendance at a CONfab event signifies your agreement to act in accordance with our policies and procedures.  A general description of our policies and procedures is included in our FAQ, and our Harassment Policy may be found here.  Please note the following:
    1. As a private event, we maintain the right to refuse service or admittance to anyone including, but not limited to, anyone who does not follow these policies and procedures while participating in discussions on our web site, and also at con (and pre- and post-con) events.
    2. We may revoke an participant’s right to participate and to be included in these activities and events if that participant refuses to cooperate with said policies and procedures.
    3. No refunds will be granted to a person who is asked to leave the premises.
    4. We reserve all rights to prosecute the offending individual in accordance with all applicable local, state and federal regulations.

13. Non-Waiver

CONfab’s failure to insist upon strict enforcement of any provision of this agreement shall not be construed as a waiver of any provision or right.